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Home > Call for briefs > Designing a public support program for Aboriginal people in Québec

Designing a public support program for Aboriginal people in Québec - Guide to drafting a brief

Note to the reader

This document presents the main elements of content to provide guidance in drafting a brief and to clarify the procedure for its submission, in the context of the creation of a public support program for Aboriginal people in Québec.  

A brief is a document that presents the opinion of its author on the themes relating to the consultation. Although the content of the brief is left to the discretion of its author, you will find below a description of the features that it is essential to include in this type of document.

It should be noted that the submission of a brief is an opportunity to propose ideas that may be retained by the government, although there is no guarantee of this. Indeed, various realities and constraints may result in a situation in which the ideas gathered during the exercise of a call for briefs cannot be implemented. The responsibilities of a government, budgetary restrictions, legislation, fairness and various other factors may limit the number and types of ideas retained during a call for briefs. Thus, by presenting his or her ideas, the author of the brief must be aware both of the importance of the ideas that he or she will propose to the government, but also of the limitations as to their possible implementation.

This document is divided into seven sections:

  1. Who may submit a brief?
  2. Goals of the exercise of designing an assistance program;
  3. Goals of this call for briefs;
  4. Limitations and constraints relating to the design of an assistance program;
  5. Proposed content for the brief;
  6. Procedure for sending in a brief;
  7. Deadline for submitting a brief.

1. Who may submit a brief?

This call for briefs, focusing on the design of a support program for Aboriginal people in Québec, is intended particularly for members of Aboriginal communities in Québec, for their political leaders, for the managers and administrators of Aboriginal organizations and enterprises, and indeed for any stakeholder in Aboriginal development in Québec (in the economic, social or community areas). A brief is a vehicle through which to propose means or approaches of governance or partnership regarding the public financing (by the Gouvernement du Québec) of various development initiatives.

This call for briefs is not, however, an opportunity to present applications for the financing of specific projects.

The ideas put forward by the stakeholders in Aboriginal development in Québec may refer to the current Aboriginal development assistance programs of the Gouvernement du Québec, although without being limited to these. Indeed, other alternatives to the current ways of supporting economic, social or community development for Aboriginal community members, enterprises or organizations may be put forward in the documents submitted in the context of this call for briefs.

The Gouvernement du Québec reserves the right to retain only those suggestions that respect the limitations and constraints that it must face and with which it must comply.

2. Objectives of the exercise of designing a new program

  • To enable any stakeholders in Aboriginal development in Québec to express themselves on the follow-up to be provided to the Aboriginal Initiatives Fund II, which is in its final year of implementation (2016-2017);
  • To make it possible to identify the changes in the needs and interests of the Aboriginal communities of Québec as regards their economic, social and community development;
  • To gather new ideas so as to better support Aboriginal development in Québec in the economic, social and community areas.

3. Objectives specific to this call for briefs

  • To orient the reflections of the Gouvernement du Québec for the design of a new economic, social and community support program intended for Aboriginal people;
  • To identify ways of improving the current financial support program, namely the Aboriginal Initiatives Fund II (IAF II);
  • To clarify the limitations and constraints that the Gouvernement du Québec must face in the context of implementing a new Aboriginal development support program;
  • Through the implementation of a new Aboriginal economic, social and community development support program, to ensure the coherency of government intervention in the respect of the existing policies, strategies, plans of action and programs.

4. Limitations and constraints connected with any support program

  • Governmental budgetary limitations;
  • Existing laws and regulations of Québec;
  • Limitations relating to intergovernmental responsibilities with respect to Aboriginal people;
  • Complementarity of interventions of the governments of Québec and Canada in the field of Aboriginal matters;
  • Limitations on the role of the Gouvernement du Québec in the area of economic, social and community development within the communities;
  • The need to ensure coherency between the programs, policies, strategies and plans of action implemented by the different Québec government departments and public agencies;
  • Fairness between non-Aboriginals and Aboriginals;
  • Compliance with the rules of national accounting and the sound management of public finances.

5. Proposed content for the brief

A brief may follow the outline provided in this guide, and preferably should not be more than twelve pages in length. It should contain at least the following elements:

  • A title page;
  • A brief introduction of the organization or person submitting the brief;
  • A summary;
  • The elements of reflection on the themes raised in the reference document.

5.1 A title page

The title page must contain the title of the brief, the name and full contact information of the person or organization submitting the brief, as well as the date of transmission of the document.

5.2 A brief introduction of the organization or person submitting the brief.

This section allows the organizations or persons submitting briefs to introduce themselves succinctly. It may include the following points: 

  • An statement specifying whether the brief has been written on a personal basis or on behalf of an organization;
  • The type of organization, if applicable (group, agency, enterprise, association or other);
  • The sector of activity (economic, social or community) with which the activities of the person or organization are concerned;
  • The community or territory covered by the activities of the person or organization.

5.3 A summary

The summary of the brief should not exceed one 8½ x 14 page in length. It should include the main ideas of the brief, as well as the principal recommendations.

5.4 Elements of reflection on the themes of the call for briefs

In this section, the author may express his or her elements of reflection on some or all of the sets of themes relating to this exercise of a call for briefs.

  • Theme 1: Solutions aiming to improve the Aboriginal Initiatives Fund II (IAF II):
    • A specific agreement with the communities (components of economic development and community infrastructure);
    • Requirements regarding documentation when filing of an application for financing;
    • The processing of applications for financing;
    • Components and categories of IAF II;
    • Project eligibility criteria;
    • Eligible project expenses;
    • Share of public financial support for projects and developers’ financial contribution;
    • Reporting requirements;
    • Assistance from staff of the Secrétariat aux affaires autochtones (SAA);
    • Other aspects of IAF II.
  • Theme 2: Solutions relating to the needs of Aboriginal communities in the areas of economic, social and community development:
    • Unmet needs;
    • Partially met needs;
    • Needs that are being met, but that are liable to change;
    • Other issues and subjects of interest to be considered in the context of the design process for a new program.
  • Theme 3: New ideas in the area of public support for Aboriginal development:
    • Economic;
    • Social;
    • Community;
    • Other aspects.

Through the implementation of a new Aboriginal economic, social and community development support program, to ensure the coherency of government intervention in the respect of the existing policies, strategies, plans of action and programs.

6. Procedure for sending in the brief

3.1 Submitting a brief

All organizations or individuals must send their brief to the Secrétariat aux affaires autochtones of the Gouvernement du Québec no later than September 6, 2016, at one of the two following addresses:

By mail:

905, avenue Honoré-Mercier, 1er étage
Québec (Québec)  G1R 5M6

or

By email:

memoire-saa@mce.gouv.qc.ca

The content of the brief cannot be changed once it has been sent in. The brief may be made publicly available in whole or in part.

7. For information

Ask for the supervisor of the Call for Briefs – New Program.

Secrétariat aux affaires autochtones

Ministère du Conseil exécutif
905, avenue Honoré-Mercier, 1er étage
Québec (Québec)  G1R 5M6
Telephone: 418 643-3166
Fax: 418 646-4918
Email

Signature gouvernementale
Secrétariat aux affaires autochtones
905, avenue Honoré-Mercier, 1er étage - Québec (Qc)  G1R 5M6 - 418 643-3166
Last update: August 15, 2016
Online as of: June 2, 2016